In case you intend to organize a conference involving company executives, employees, or other parties, you’re counting on the presence of everyone you’ve invited to the meeting. Imagine a scenario where the conference is urgent but some of the required attendees are not physically there? The answer lies in VoIP phones that have capabilities for both voice and video conferencing. The best conference phones can be used in large offices as well as conference rooms for meetings that will include multi-party phone calls.
Numerous issues ought to be looked at when picking an office phone that supports conferencing, such as:
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If you need to be able to hold a conference that involves participants not in the same physical space or geographical location, then your phone should have the capability for video and voice over the internet. With VoIP phone calls, more than on persons can listen to and contribute to conversation, very cheaply.
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Size of Your Office
If some of the people taking part in a VoIP conference are in the same physical room, then the size of the room should be considered when choosing the right IP phone. Every IP phone model has its own microphone pickup range and speaker quality, and how large a conference room is will determine how powerful and robust your phone should be. Certain brands of conference telephones provide extra microphone extension kits that may match different audio range needs, especially for rooms with many people.
Ability to Record Calls
Usually, all PBX telephones have the capacity to record calls, for example between customer care and callers. But there are situations where you need to record the conversations that take place among staff members or company executives during an official meeting. Certain brand new models of conference telephones with IP connectivity have the capacity to capture and store meetings in a built-in memory which can be connected to an SD memory card.
There are many benefits of recording your VoIP conference. For instance, you could record a conference so that you don’t have to take notes, or when recording is required for training and quality enhancements. Another situation is when you need to evaluate the contents of the discussion or share these with a co-worker who was not present when the meeting took place.
The Portability Factor
There are cases where a conference will take place outside of your own office, such as a hotel room, so the IP phone you select should be able to match any such environment. A good phone should have the ability for wireless connectivity, to run on batteries, and connect to computers and networks.
You will find useful a VoIP phone with the above features.